Email Signatures

Updated

Email is our most frequent communication method with the public, and it's important that we use the opportunity to show organizational cohesion and reinforce our brand. Bigelow Laboratory asks all employees to use a standardized signature and generally avoid making changes or additions to it. Instructions for adding the signature to your email can be found below. If you run into difficulties and need help, please submit a help desk request.

Thank you for helping with this effort, and enjoy your new signature!

Mobile devices

For iOS and Android* devices, we recommend using the Gmail app rather than the built-in iOS Mail app. Signatures do not need to be configured in the Gmail app - once configured in the web interface, your signature will be automatically applied to all outgoing emails.

* Gmail is the default Android mail app

Gmail web client

Please use the Google Chrome web browser to set up your email signature.
Some other browsers have compatibility issues.
  1. Open mail.google.com in your web browser
  2. Click on the gear icon (1) in the top right
  3. Click "See all settings" (2)
  4. Scroll down to "Signature"
  5. Edit your existing signature or click the "create new" button if you don't have one yet.
  6. Copy the signature template from this Google Doc
  7. Paste the signature template into your email signature
  8. Replace template fields (First, Last, pronouns, title, email, phone) with your own information and delete lines that you don't need (e.g. title 2, title 3, Bigelow center, mobile number, lab website, Twitter account)
  9. If there are links in your signature (e.g. Twitter or personal website):
    1. Highlight the text to be linked
    2. Click on the link button in the toolbar and enter the link URL
  10. Optional: In the "signature defaults" section under the text box, you may use the drop downs to only apply your signature to new emails (and not on replies/forwards).
  11. Scroll to bottom of the page and click "Save Changes." You may need to refresh the page for your new signature to appear.
  12. It is recommended to double check all the links in your signature to confirm everything works as expected.

Mac Mail

This signature works best in the Gmail web client. Please consider using the web version (mail.google.com) instead of Mac Mail.
  1. Open the Mail application
  2. Open the Mail menu at the top of the screen
  3. Click Preferences
  4. Click the Signatures tab in the preferences window
  5. Select your Bigelow email account in the left column
  6. Click the Plus-sign to add a signature.
  7. Uncheck the "Always match my default message font" below the signature box in Mac Mail
  8. Copy the signature template from this Google Doc
  9. Paste the signature template into your email signature
  10. Replace template fields (First, Last, pronouns, title, email, phone) with your own information and delete lines that you don't need (e.g. title 2, title 3, Bigelow center, mobile number, lab website, Twitter account)
  11. If there are links in your signature (e.g. Twitter or personal website):
    1. Highlight the text to be linked
    2. Right click on the text, select the option to add a link from the pop up menu, and enter the link URL
  12. Close the Mail preferences window and open a new email to confirm that the signature is working
  13. It is recommended to double check all the links in your signature to confirm everything works as expected.
The logo image will be displayed as an empty rectangle. This is normal and the image should appear correctly to the recipient in email messages.

Outlook (Windows)

This signature works best in the Gmail web client. Please consider using the web version (mail.google.com) instead of Outlook.
  1. Open Outlook
  2. Click on the File menu
  3. Click on Options
  4. Click on Mail
  5. Click on Signatures
  6. Click on the New button
  7. Enter a name and click OK
  8. Copy the signature template from this Google Doc
  9. Paste the signature template into your email signature
  10. Replace template fields (First, Last, pronouns, title, email, phone) with your own information and delete lines that you don't need (e.g. title 2, title 3, Bigelow center, mobile number, lab website, Twitter account)
  11. If there are links in your signature (e.g. Twitter or personal website):
    1. Highlight the text to be linked
    2. Click on the link button in the toolbar and enter the link URL
  12. In the top-right corner of the window, select your new signature for New message and Replies/forwards
  13. Click OK to save the signature
  14. Click OK in the Options window
  15. Try composing a new message to make sure that your signature copied correctly. It is also recommended to double check all the links in your signature to confirm everything works as expected.

Still need help? Submit a ticket.

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