Event Procedure

copied! support.bigelow.org/event

Updated

Please use the following instructions when creating events in order to communicate your needs to facilities, IT and other groups at least five business days ahead of the event.

Create Event

  1. Create the event in your own calendar
  2. Invite events@bigelow.org as a guest
  3. Reserve meeting room space as needed
  4. If you have facilities needs:
    • Invite facteam@bigelow.org
    • Add facilities needs to the event description (potential needs to consider are below)
  5. If you have IT needs:
    • Invite it@bigelow.org
    • Add IT needs to the event description (potential needs to consider are below)
For Residence Hall Needs, contact reservations@bigelow.org
Notify the receptionist if your guests might need direction to the event

Example IT Needs
  • Any event requiring Zoom in the commons (need microphones, projector, etc.)
  • Power strips, extension cords and other power requirements

Example Facilities Needs
  • Table/chair needs (include number of guests)
  • Meeting room setup style (boardroom, hollow square, u-shape, auditorium, classroom, banquet)
  • Table needs for food (tables come with linen, plan on using disposable tableware)
  • Coffee/tea or bar setup (include number of guests and preferred table location)
    • Coffee/tea includes: regular coffee, decaf coffee, hot water, tea bags, sugar, cream, cups, spoons/stirrers
    • Bar includes: metal tins with ice, cups, beverage napkins (you provide beverages)
  • Water cooler and cups
  • If you need main entrance doors unlocked beyond operating hours or residence hall doors propped open (include times)
  • Garbage/recycling cans
Other Facilities Notes

Still need help? Submit a ticket.

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