General
Best Practices
Event Procedure
Helpdesk Request Form
Lab Closure Procedure
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Resource Drive Conventions
Resource Map
Shipping (FedEx)
Shipping (International)
Suggestion Box
Support Article Guidelines
Welcome
Information Technology
Email & Calendar
Add Calendars to iPhone
Confidential emails
Create a Shared Calendar
Create an Email Group
Email Filters & Rules
Email Groups
Email Headers
Email Signatures
Google 2-Step Verification
Google Calendar Overview
Phishing
Schedule emails
Staff Minus One Emails
Using Outlook with Gmail
Using Yubico Security Keys with your Google account
Print & Fax
Software
1Password
Adobe Acrobat DC
Adobe Creative Cloud
ArcGIS
Colby VPN
Combine PDFs in Adobe Acrobat
Excel Trust Settings
Install Falcon Antivirus
Microsoft Office
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Raiser's Edge
Slack
Software Resources
Uninstall OpenVPN
Windows 10 - Restore from backup
Updates
2020 December - email name spoofing
2020 October - COVID resources
2021 December - WiFi
2021 January - Zoom recording + private chat
2021 March - NetSuite Google authentication
2021 March - VPN Upgrade
2023 - Zoom Updates
2024 May - VPN SSO
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Zeiss Digital Classroom
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R/V Clarice Reservation Center
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Corporate Traveler / Melon
Gas and Cryo-Supply Ordering Process and Form Link
Purchasing Flowchart - for staff reference
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Purchase & Expense
Bill/Invoice Approval
Creating a Bill to be Paid
Expense Report
Expense Report (example)
Non-Employee Reimbursement
Purchase Order
Purchase Order (example)
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Recurring Purchase Order (SRS)
Amazon.com
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Business Office Orientation
Capital One - Corporate Credit Card
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Dashboard (SRS)
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Revenue Flow Chart
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Computing
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AAI Calculation
ANI Calculation
AlphaFold
Anvi'o
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Jupyter notebook
Prokka
RStudio
dada2
sag-mg-recruit
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Monitor jobs
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Zoom
- Home
- HR & Payroll
- Personnel Offboarding
Personnel Offboarding
Updated
With the same care and design shown to our employees upon hire, we have developed an offboarding process in order to ensure a smooth transition out of the workplace.strength lies in the expertise and dedication of our employees.
Our offboarding process:
- When the intended departure date is known, the individual and/or the supervisor notifies the Director of Human Resources in writing. For those with a set, short-term appointment upon arrival, the departure date is recorded by the Director of Human Resources.
- Director of Human Resources notes the planned departure in the SRS meeting report, if applicable.
- Director of Human Resources creates a “Departing Employee Alert” calendar event, and invites the Staff Updates email group as well as the supervisor and the individual.
- Supervisor sends an all-staff email noting the planned departure of the individual and any farewell activities; or the Director of Human Resources sends an all-staff email noting the departure of the individual following their leave, if appropriate.
Director of Human Resources schedules an institutional exit interview with the individual, and the information that is shared in the exit interview is then kept on file with HR, or shared with interested parties as appropriate, with the individual’s agreement.
Offboard Team Checklist
HR: Payroll, Benefits
Facilities: Keycard/key return, access, equipment
Information Technology: Disable user account, return Bigelow IT items, remove from email lists
Receptionist: Remove mailbox
Chief of Staff: Remove from staff directories
Acct. Payable: Disable credit card
(Postdoc/SRS only) VPE: remove from library access
(SRS only) CFO: NetSuite, balances
(SRS only) VPR: Grants, equipment